International Partnership for Microbicides
Job Description and Job Specifications
Executive Assistant to the CEO
Chief Executive Officer
The International Partnership for Microbicides (IPM) is a global non-profit organization
dedicated to promoting product development and world-wide access to microbicides. IPM’s goal
is to develop women-initiated vaginal products that prevent the sexual transmission of
HIV/AIDS, especially in low-resource settings.
IPM presents a dynamic and innovative approach to preventing HIV infection throughout the
world, especially in developing country communities where the epidemic has the most
The position of Executive Assistant is a full-time position that provides executive level
support to the Chief Executive Officer. Requires thorough knowledge of company operations,
policies and procedures. Handles details of a highly confidential and critical nature.
Organizes and prepares information for use in discussions/meetings and conference calls for
the CEO and external participants. Makes high-level contacts of a sensitive nature internally
and externally. Exercises judgment within generally defined practices and policies in solving
To perform this job successfully, an individual must be able to perform each essential duty
1. Assist in planning and managing travel agendas and materials.
2. Handles the CEO’s e-mail correspondence
3. Manage the CEO’s calendar, including scheduling and implementing conference calls,
with details and protocols.
4. Open, sort and review CEO’s mail. Disseminate information as appropriate. Answer
correspondence as appropriate. Prepare responses for the CEO’s signature or on behalf of the
5. Handle special events to include reservations, preparing the agenda, generating
invitations and mailing lists, and organizing catering and coordination of IPM staff involved
in the event.
6. Track and follow up on status of outstanding actions and requests.
7. Proofread and edit materials from the CEO.
8. Maintain accurate, accessible and retrievable files.
9. Receive and screen calls to the CEO.
Candidates for this position should have the following education/experience and demonstrate
mastery of the following knowledge, skills, and abilities:
1. Bachelor’s degree and ability to work within a fast-paced, rapidly-expanding global
Knowledge, Skills, and Abilities
Demonstrated experience with Microsoft Office (Outlook, Word, Excel and Power Point) Web-based
research and information collection skills.
Excellent time management skills. Manage tasks with competing priorities and deadlines.
Results orientation - ability to work at a fast pace and meet critical deadlines.
Attention to detail – is thorough when performing work and conscientious about attending to
Customer service – works and communicates with clients and customers to satisfy their
expectations. Committed to quality service.
Excellent communication skills, both verbal and written, for internal and external
Proofreading/editing – ability to proofread and edit written material for sense, order, and
the correct use of grammar and punctuation.
High level of confidentiality and professionalism required.
Tolerant of some ambiguity; work well under pressure; assertive; and well organized.
Initiative – ability to work independently and as a team member, assess priorities and
competently handle a variety of activities with a high-degree of accuracy in a fast-paced,
Terms and Conditions
Position is based in the office headquarters located in downtown Silver Spring, Maryland. Job
holder should expect fast-paced working environment.
Qualified candidates should submit a cover letter, curriculum vitae, and salary requirements
by email to email@example.com or by fax to 301-608-2241 or by mail to 1010 Wayne
Avenue, Suite 1450, Silver Spring, MD 20910. Visit our website at www.ipm-microbicides.org.
The International Partnership for Microbicides, Inc. is an Equal Opportunity Employer