JOB DESCRIPTION

 

JOB TITLE:                             Payroll and  Accounts Payable Accountant.

 

DEPARTMENT:          Finance Office

 

BASIC FUNCTIONS

 

Responsible for Processing and Maintaining Payroll and all aspects of Accounts Payable.

 

CHARACTERISTIC RESPONSIBILITIES

 

The characteristic responsibilities include, but are not limited to those outline below:

 

�                    Process, Verify and Adjust information from the Kronos Timekeeper System. 
Provide a printout to the Managers on a weekly basis. 

 

�                    Process Payroll and print checks using the accounting System.

 

�                    Prepare withholding tax summaries and check requests  each pay date and
monthly.  Print all necessary information for tax purposes, monthly, quarterly and at the end
of year including W-2's.

 

�                    Process employee earning verification and other requests in a timely
basis. 

�                    Maintain accounts payable and its filing system.

 

�                    Process invoices by matching invoices to purchase orders, assign GL..
numbers, check for math errors etc.  Input invoices into A/P module and perform check
processing functions.

 

�                    Record and reconcile all credits, manual checks, void checks, and other
adjustments.  Report all proposed adjustments, void checks, and manual checks to the Staff
Accountant.

 

�                    Review all vender statements on a monthly basis, and make sure all
invoices are paid or processed in the month the expense was incurred.

 

�                    Assist in the preparation of Audit Schedules.

 

�                    Perform other duties and assume responsibilities as requested by
supervisor.

 



DUTY HOURS

 

�                    Regular working hours are 8:30am - 5:00pm

�                    Minimum of 40 hours per week or whatever is required for efficient
performance.

�                    Classified EXEMPT and is not eligible for overtime pay under Fair Labor
Standard Act.

 

MINIMUM ENTRY QUALIFICATION

 

�                    Associate or Bachelors Degree with a Major in Accounting or Business.

�                    Data entry and typing skills.

�                    Must be able to communicate effectively with others, particularly the
elderly and general public.  Be tactful and yet remain assertive.

 

SUPERVISION 

 

�                    Reports directly to the Supervisor and Finance Director 

 

PERSONAL INTERACTIONS

 

�                    Interacts with general public, Resident and their families

�                    Communicate with various public, private, government agencies and all
levels of employees.