Admin Assist

Company:  Hollister Inc.

Location:  Cambridge, MA

Status:  Full Time, Employee

Job Category:  Biotechnology and Pharmaceutical

Experience:  2+ to 5 Years

Career Level:  Experienced (Non-Manager)

Education:  High School or equivalent 
 
Reference Code:  BHJOB647_59727

Contact Name:  Hollister Inc.


Phone:  (617)654-0372
 




HPABRS59727



Administrative Assistant 



 



Position Overview:



Our client is a global biotechnology company committed to the discovery and development of
breakthrough small molecule drugs for serious diseases. The Company�s strategy is to
commercialize its products both independently and in collaboration with major pharmaceutical
companies. Vertex�s product pipeline is focused on viral diseases, inflammation, autoimmune
diseases, cancer, pain and bacterial infection. 



This Administrative Assistant will provide administrative support to the Associate Director of
Corporate Services, administer the seamless execution of the weekly new employee orientation
process, and provide support as necessary for the Corporate Services group.



 



Key Responsibilities:



Provide administrative support to the head of the Corporate Services Department including
processing of daily mail.


Responsible for processing all new American Express card applications, distributing and
recording of all new cards and canceling cards that are no longer needed.


Responsible for reconciling monthly invoices from vendors:  i.e., Sodexho, PlanetTran, and
American Express.


Handle new projects as assigned.


Participate in all corporate functions planned by Corporate Services.


Handle front desk coverage when necessary.


Responsible for new employee orientation.  Specifically: 


Owning and driving the orientation process by scheduling orientation and all parties involved.


Ensuring attendance and scheduling rooms, speakers, breakfast, and cafeteria lunch.


Keeping all parties involved up-to-date on schedules and changes.


Ensuring equipment and presentations for orientation are set up and working.


Contact new hire via e-mail before orientation with 1st day arrival time.


Preparing materials and handouts and acting as point person for orientation day Q&A (by New
Hires and other employees).


Taking new hires to lunch as a group in the cafeteria.


Guiding new hires on tour and ensuring managers pick up new hires after orientation.


Oversee Q&A for new hires and directing them to appropriate resources.


Developing improvements to orientation based upon 45-day New Hire Survey feedback and
continuously building and improving the orientation process.




In support of the Corporate Services Group, assist with meeting collateral when required and
provide general support as needed.


 







Minimal Requirements:



High School Diploma or Associates Degree plus four year's industry experience or a Bachelor�s
Degree and 3+ years experience.


Previous experience with process and/or project coordination is required.
Must possess and exhibit strong interpersonal, communication and organizational skills. 
The ability to prioritize tasks and manage resources is required.
Strong computer skills, specifically Microsoft Office and e -mail required.


 




Interested Candidates should email their resumes in Word format to [email protected]
.  Please reference job code HPABRS59727 when responding to this ad. 


 
 
 
Company Profile

Founded in 1988, Hollister Inc. has earned a solid reputation for providing New England's
finest companies with some of the most talented professionals in the area.

Our clients represent the area's most vibrant and successful businesses - from small,
progressing companies to Fortune 100 enterprises, across a variety of industries including;
commercial software, biotechnology, pharmaceutical, healthcare, consulting, financial services,
retail, higher education, publishing and advertising. By partnering with them to understand the
fundamental dynamics of their business, we are able to efficiently and effectively serve their
full range of recruiting needs.

SOMWBA certified woman owned business
Ranked as one of Massachusetts Top 100 Woman-Led Businesses * 2007 Stevie Award Recipient
2007 Induction into the Boston Business Hall of Fame through Junior Achievement, Massachusetts