Company
Spotme Inc. sells and provides the 'Spotme' service to corporations, commercial conference
organizers and associations in North America.

Spotme is a wireless communication system created specifically for meetings and events from 200
to 5,000 participants. The centerpiece of the system is the wireless Spotme device, similar to
a PDA, with such unique functions as 'People Radar' or 'Spotting'. Beyond revolutionary
participant networking, Spotme offers a full range of communication and participant management
services such as instant messaging, live voting, electronic feedback forms, attendance
tracking, personalized agendas, one-to-one meeting management and sponsor benefits.

When launched in 2001, Spotme was the first system of its kind. Its unrivalled utility and ease
of use have made it a success with organizers and participants alike. The third generation of
Spotme has just won the EIBTM Worldwide Technology Watch Award 2007, naming it the most
important innovation in the meetings industry.

Spotme Inc. is a fully owned subsidiary of Shockfish SA, the Swiss company that created
Spotme.

Position
We are seeking a General Operations Administrator and Service Support person to help setting up
and drive our US Office.

Your tasks will be very varied, and you will have a lot of autonomy in your work. Successful
accomplishment of your responsibilities will be key to the success of Spotme Inc. Your sense of
aesthetics will contribute to a good work environment. You will report directly to the director
of the US organization and be part of a dynamic team working together to establish and grow
Spotme in the US.

Responsibilities

Procurement: Find appropriate products and suppliers, e.g. 
trade show banners 
business cards 
transport agent 
small business telecom services 
notebook computers for employees 
office furniture 
small company IT and telecom infrastructure 
transport insurance
Operations and Logistics: 
Keep track of equipment availability, inventory and unreturned devices 
Manage equipment transport (request offers, place orders, arrange pickup/delivery with local
agents and consignees), ensuring timely arrival of Spotme equipment at all events we serve,
maximizing equipment availability and minimizing transportation cost 
Prepare Spotme equipment for shipping to events based on equipment orders from project managers

Plan free-lance/on-site staff work schedules 
Arrange flights and accommodation for Spotme on-site personnel
Maintenance: 
Maintain and repair Spotme equipment
Keep company equipment tidy and functional
Depending on skills available: IT system administrator
Administration: 
Track costs/expenses per event served 
Depending on skills available: bookkeeping/accounting, invoicing, payments 
Maintain a clean set of operations document templates/procedures 
Provide management support with the recruiting process 
Administrate new hires: order business cards, create e-mail address, assure that computer and
desk get prepared 
Organize the Spotme Inc. office 
Communicate with local authorities for general company administrative matters
You name it: 
Do what you can to support the Spotme business (but not more) 
Figure out the details, schedule it, research various aspects, make sure it happens on time and
within budget

Requirements 


Common Sense 
Excellent accountability 
Able to reflect on and find solutions that are practical, beautiful, and good value 
Ability to communicate effectively, both orally and in writing 
A natural organizer 
Good with numbers 
Hands-on, ready to get many jobs done on your own 
Assertive - able to build positive relationships and establish credibility; positive with a
can-do attitude. 
A producer - results-oriented; able to translate plans into actions. 
Know how to find good suppliers, previous knowledge of a local supplier-base is a plus 
Good computer skills: MS Word, Excel, PPT, Outlook, typing
Additional skills that are an advantage:

Basic IT Administrator skills: 
making the computer behave as it should (maintenance, updates) 
maintain shared drive, back-ups 
set-up network printers, etc.
Basic accounting, knowledge of QuickBooks 
Small business experience

Education

Bachelor of Science or comparable qualification 
A minimum of 3-5 years of experience in an office setting is required. 
Experience in a service related environment a plus.
To apply, please e-mail your letter of motivation and resume to [email protected] . We will
review resumes and schedule interviews in December 2007/January 2008.

Professional and personal references with contact information may be requested. In addition, a
background and/or credit check may be required.
 
 
 
 
 

 
Contact Information 
 
 
Company: Spotme Inc. 
Email: [email protected] 
Address: Chicago,IL