FIRM INTRODUCTION

 

Reed Smith, LLP is a top-15 global relationship law firm with nearly 1,500 lawyers in 21
offices throughout the United States, United Kingdom, Europe and the Middle East. Founded in
1877, the firm represents leading international businesses from Fortune 100 corporations to
mid-market and emerging enterprises. Its attorneys provide litigation services in
multi-jurisdictional matters and other high stake disputes, deliver regulatory counsel, and
execute the full range of strategic domestic and cross-border transactions. Reed Smith is a
pre-eminent advisor to industries including financial services, life sciences, health care,
advertising and media, shipping, energy trade and commodities, real estate, manufacturing and
education. 

 

POSITION SUMMARY:

 

This position is responsible for maintaining case files for the Firm�s clients, attorneys,
legal assistants, and secretaries according to the Firm�s established policies and procedures. 
The role is comprised of a combination of clerical duties under the supervision of the Records
Supervisor and requires the ability to exercise independent judgment and initiative in the
day-to-day operation of records indexing, maintenance, and tracking.  Responsibilities include
achieving a high quality work product.  Must also work as a team player and maintain a good
rapport with coworkers and internal clients.  

 

ESSENTIAL FUNCTIONS:

Index records in the records database following standard practice and procedure.  
Search for records in the records database, onsite, and in offsite storage using information
provided by attorneys and secretaries; this information is occasionally vague. 
Proofread, modify, or delete secretarial entries in the records database.
Generate reports in the records database.
Integrate and inter-file materials into newly created or existing inserts and folders.
Answer telephone calls and emails regarding the functions of the Records Management
Department.
Monitor the Records Management distribution list to answer file requests and label
modifications in a timely manner.
Re-shelve materials/files.
Back up other members of the Records Department when they are out of the office.
Participate in department meetings.
Perform other administrative tasks that may be requested.
 

REQUIREMENTS:

 

Education & Experience:

 

High school diploma or equivalent required. Some college preferred.  One year of Records
Management or File Department experience.  Knowledge of Elite a plus.

 

Skills:

 

Strong clerical skills including typing, proofreading, spelling, and grammar.  Knowledge of PC
and Windows applications.  Must be able to organize and prioritize workload and use own
judgment in decision making on how to adequately and efficiently meet all deadlines.  An
ability to understand and follow specific and detailed instructions.  Must display a
professional manner with clients, attorneys, paralegals, and other staff members.  Must be able
to make productive use of working hours and exhibit strong time management skills.

 

OTHER:

 

Equipment to be Used:

 

Personal computer and other office equipment such as telephone, typewriter calculator, fax
machine, duplicating machine, etc.

 

Physical & Mental Demands:

 

Must be able to lift 25 lbs.; deal with stress associated with fast paced work environment
including handling multiple tasks on a daily basis, make judgment decisions and handle daily,
routine responsibilities; adapt to changing work situations and grasp and apply new ideas; and
communicate with various personalities at all levels of management and staff.

 

Working Conditions:

 

Works in a typical office setting.  Occasionally called upon to work overtime.  May require
travel to off-site locations.

 

Reed Smith offers a challenging work environment, business casual dress code and a total
compensation package that includes a competitive salary, flexible benefits program, tuition
assistance, and generous 401(k) plan.  

 

Qualified candidates only.  No search firms.  EOE

 

Please submit resume and salary requirement to the contact listed below. 

 



 
 
 
 
 
 

 
Contact: 
 
 
Company: ReedSmith LLP 
Contact: Jack N. Martins 
Email: [email protected] 
Phone: no phone calls 
Fax: 212.521.5400 
Reference Code: NY-RC-1-08