Our client is seeking a full-time Office Administrator to join their team working in the
Kennebunkport, Maine office. 

This is an excellent opportunity to work in a small family-owned business with a very welcoming
and accommodating culture and exceptionally long- tenured employees in every position.  

The successful candidate will possess a positive attitude with high energy and an eagerness to
take on tasks and projects as assigned, willing to be a team player and values accuracy and
detail. 

Requirements of the Office Administrator: 

Previous experience working in a busy office environment Strong and accurate data entry
skills.
Experience with Intuit QuickBooks and Microsoft Office products required.
Positive attitude with a keen attention to detail. 
Fast and accurate typing skills. 
Excellent verbal and written communication skills.
Amiable phone and customer service skills.
Dog lover – at least 5 dogs in the office on any given day! 

Benefits of the Job:  

Paid holidays (8)  
Paid vacation time (negotiated at hire) 
401k with 4% company match 
Profit sharing 
Health Insurance 
Dental Insurance 
Performance / holiday bonuses

 
Responsibilities of the Office Administrator:  

*All tasks are completed in QuickBooks or Microsoft Office Suite of products.   

Input time sheets and / or work orders 
Process payroll (within QuickBooks) 
Process 401k 
Process invoice payments and customer deposits 
Input vendor invoices 
Type / revise / send estimates & change orders 
Create / revise / send invoices  
Process approved projects 
Set up new customers / projects 
Set up new employees  
Maintain up-to-date vendor information  
Process weekly payables  
Maintain company website and social media pages  
Bank, credit card and large vendor monthly reconciliations 
Answering phones and fielding customer inquiries and requests 
 
Our client is a family-owned construction company known for their customer service and quality
finished products.