The Administrative Business Partner (ABP) provides strategic, high-impact executive support to
executives at Asana. This role operates as a trusted partner and is embedded within a
collaborative ABP team that shares resources, best practices, and cross-functional coverage.
The ABP is expected to build deep business acumen, operate with exceptional discretion, and
drive operational excellence across a fast-moving, global organization.
This role is based in our Vancouver office with an office-centric hybrid schedule. The standard
in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home
on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams
with which you partner. If you're interviewing for this role, your recruiter will share
more about the in-office requirements.
What You’ll Achieve
Executive & Calendar Management
Own end-to-end calendar management with strong attention to accuracy, context-switching, and
energy management
Anticipate the executive's needs before they arise, staying ahead of shifting priorities
and schedule dependencies rather than reacting to them
Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership
team
Manage complex domestic and international travel arrangements, including customer-facing
itineraries, office visit planning, meeting goals, AMAs, and team events
Meeting & Communications Support
Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
Prepare the executive for key meetings through briefing materials and relevant context
Draft and route communications on behalf of executives, including internal announcements, team
messages, and channel communications
Serve as a communication proxy where appropriate, maintaining professionalism and discretion
Act as a hub of knowledge for the team — fielding questions, routing requests to the right
owners, and finding answers even when they aren't immediately obvious
Event Planning & Ownership
Own end-to-end planning and execution of team events including all-hands, off-sites,
end-of-quarter celebrations, and product launch celebrations
Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment from
start to finish
Project, Program & Process
Lead and manage large, complex cross-functional projects with measurable business impact
Track workstreams, surface blockers, and keep stakeholders aligned and informed
Identify operational gaps and build the processes to close them — not just managing existing
workflows but creating structure where it doesn't yet exist
Leverage Asana's own product and AI tools to design, document, and optimize operational
workflows; helping leaders adopt and model best practices is a core expectation of this role
Stakeholder Partnership
Maintain a working knowledge of key internal and external stakeholders to effectively interface
on the executive's behalf across all levels of the organization
Build trusted relationships across the organization, including with chiefs of staff, people
partners, and other ABPs
Serve as an extension of the executive in all internal and external interactions —
anticipating their perspective, advancing their priorities, and representing them with
professionalism and discretion
Culture & Operational Excellence
Embody Asana's operating principles and mission in day-to-day work
Demonstrate curiosity about AI tools and emerging technologies; actively use them to improve
productivity, collaboration, and decision-making
Contribute to the continuous improvement of ABP team practices, knowledge-sharing, and team
camaraderie
About you
7+ years supporting VP or C-Suite leaders
Experience operating across a global business with complex international logistics
Exceptional discretion and judgment with confidential and sensitive information
Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders
along
Composure and grace under pressure in a fast-paced, high-change environment
Comfort with an in-person, office-centric hybrid schedule
Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn
and leverage them to enhance productivity, collaboration, or decision-making
At Asana, we're committed to building teams that include a variety of backgrounds,
perspectives, and skills, as this is critical to helping us achieve our mission. If you're
interested in this role and don't meet every listed requirement, we still encourage you to
apply.
What we’ll offer
Our comprehensive compensation package plays a big part in how we recognize you for the impact
you have on our path to achieving our mission. We believe that compensation should be
reflective of the value you create relative to the market value of your role. To ensure pay is
fair and not impacted by biases, we're committed to looking at market value which is why we
check ourselves and conduct a yearly pay equity audit.
For this role, the estimated base salary range is between 97,000 CAD–110,000 CAD. The actual
base salary will vary based on various factors, including market and individual qualifications
objectively assessed during the interview process. The listed range above is a guideline, and
the base salary range for this role may be modified.
In addition to base salary, your compensation package may include additional components such as
equity, sales incentive pay (for most sales roles), and benefits. If you're interviewing
for this role, speak with your recruiter to learn more about the total compensation and
benefits for this role.
We strive to provide equitable and competitive benefits packages that support our employees
worldwide and include:
Mental health, wellness & fitness benefits
Career coaching & support
Inclusive family building benefits
Long-term savings or retirement plans
In-office culinary options to cater to your dietary preferences
These are just some of the benefits we offer, and benefits may vary based on role, country, and
local regulations. If you're interviewing for this role, speak with your recruiter to learn
more about the total compensation and benefits for this role.
#LI-Hybrid #LI-SAAbout us
Asana is a leading platform for human + AI collaboration. Millions of teams around the world
rely on Asana to achieve their most important goals, faster. Asana has been named to
Fortune's Best Workplaces for 7+ years and recognized by Fast Company, Forbes, and Gartner
for excellence in workplace culture and innovation. We offer an exceptional office-centric
culture while adopting the best elements of hybrid models to ensure that every one of our
global team members can work together effortlessly. With 13+ offices all over the world, we are
always looking for individuals who care about building technology that drives positive change
in the world and a culture where everyone feels that they belong.
We believe in supporting people to do their best work and thrive. Our goal is to ensure that
Asana upholds an environment where all people feel that they are respected and valued, whether
they are applying for an open position or working at the company. We provide equal employment
opportunities to all applicants without regard to race, color, religion, age, sex, national
origin, disability status, genetics, protected veteran status, sexual orientation, gender
identity or expression, or any other characteristic protected by law.
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