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Job description:
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The Administrative Business Partner
(ABP) provides strategic, high-impact
executive support to executives at
Asana. This role operates as a trusted
partner and is embedded within a
collaborative ABP team that shares
resources, best practices, and
cross-functional coverage. The ABP is
expected to build deep business acumen,
operate with exceptional discretion, and
drive operational excellence across a
fast-moving, global organization.
This role is based in our Vancouver
office with an office-centric hybrid
schedule. The standard in-office days
are Monday, Tuesday, and Thursday. Most
Asanas have the option to work from home
on Wednesdays. Working from home on
Fridays depends on the type of work you
do and the teams with which you partner.
If you're interviewing for this
role, your recruiter will share more
about the in-office requirements.
What You’ll Achieve
Executive & Calendar Management
Own end-to-end calendar management with
strong attention to accuracy,
context-switching, and energy management
Anticipate the executive's needs
before they arise, staying ahead of
shifting priorities and schedule
dependencies rather than reacting to
them
Partner closely with EBPs and ABPs to
rapidly drive calendar alignment across
the leadership team
Manage complex domestic and
international travel arrangements,
including customer-facing itineraries,
office visit planning, meeting goals,
AMAs, and team events
Meeting & Communications Support
Drive efficient meeting logistics
including agendas, pre-reads, and
follow-up actions
Prepare the executive for key meetings
through briefing materials and relevant
context
Draft and route communications on behalf
of executives, including internal
announcements, team messages, and
channel communications
Serve as a communication proxy where
appropriate, maintaining professionalism
and discretion
Act as a hub of knowledge for the team
— fielding questions, routing requests
to the right owners, and finding answers
even when they aren't immediately
obvious
Event Planning & Ownership
Own end-to-end planning and execution of
team events including all-hands,
off-sites, end-of-quarter celebrations,
and product launch celebrations
Coordinate cross-functionally to manage
logistics, timelines, and stakeholder
alignment from start to finish
Project, Program & Process
Lead and manage large, complex
cross-functional projects with
measurable business impact
Track workstreams, surface blockers, and
keep stakeholders aligned and informed
Identify operational gaps and build the
processes to close them — not just
managing existing workflows but creating
structure where it doesn't yet exist
Leverage Asana's own product and AI
tools to design, document, and optimize
operational workflows; helping leaders
adopt and model best practices is a core
expectation of this role
Stakeholder Partnership
Maintain a working knowledge of key
internal and external stakeholders to
effectively interface on the
executive's behalf across all levels
of the organization
Build trusted relationships across the
organization, including with chiefs of
staff, people partners, and other ABPs
Serve as an extension of the executive
in all internal and external
interactions — anticipating their
perspective, advancing their priorities,
and representing them with
professionalism and discretion
Culture & Operational Excellence
Embody Asana's operating principles
and mission in day-to-day work
Demonstrate curiosity about AI tools and
emerging technologies; actively use them
to improve productivity, collaboration,
and decision-making
Contribute to the continuous improvement
of ABP team practices,
knowledge-sharing, and team camaraderie
About you
7+ years supporting VP or C-Suite
leaders
Experience operating across a global
business with complex international
logistics
Exceptional discretion and judgment with
confidential and sensitive information
Strong prioritization skills with the
ability to analyze trade-offs and bring
stakeholders along
Composure and grace under pressure in a
fast-paced, high-change environment
Comfort with an in-person,
office-centric hybrid schedule
Demonstrates curiosity about AI tools
and emerging technologies, with a
willingness to learn and leverage them
to enhance productivity, collaboration,
or decision-making
At Asana, we're committed to
building teams that include a variety of
backgrounds, perspectives, and skills,
as this is critical to helping us
achieve our mission. If you're
interested in this role and don't
meet every listed requirement, we still
encourage you to apply.
What we’ll offer
Our comprehensive compensation package
plays a big part in how we recognize you
for the impact you have on our path to
achieving our mission. We believe that
compensation should be reflective of the
value you create relative to the market
value of your role. To ensure pay is
fair and not impacted by biases,
we're committed to looking at market
value which is why we check ourselves
and conduct a yearly pay equity audit.
For this role, the estimated base salary
range is between 97,000 CAD–110,000
CAD. The actual base salary will vary
based on various factors, including
market and individual qualifications
objectively assessed during the
interview process. The listed range
above is a guideline, and the base
salary range for this role may be
modified.
In addition to base salary, your
compensation package may include
additional components such as equity,
sales incentive pay (for most sales
roles), and benefits. If you're
interviewing for this role, speak with
your recruiter to learn more about the
total compensation and benefits for this
role.
We strive to provide equitable and
competitive benefits packages that
support our employees worldwide and
include:
Mental health, wellness & fitness
benefits
Career coaching & support
Inclusive family building benefits
Long-term savings or retirement plans
In-office culinary options to cater to
your dietary preferences
These are just some of the benefits we
offer, and benefits may vary based on
role, country, and local regulations. If
you're interviewing for this role,
speak with your recruiter to learn more
about the total compensation and
benefits for this role.
#LI-Hybrid #LI-SAAbout us
Asana is a leading platform for human +
AI collaboration. Millions of teams
around the world rely on Asana to
achieve their most important goals,
faster. Asana has been named to
Fortune's Best Workplaces for 7+
years and recognized by Fast Company,
Forbes, and Gartner for excellence in
workplace culture and innovation. We
offer an exceptional office-centric
culture while adopting the best elements
of hybrid models to ensure that every
one of our global team members can work
together effortlessly. With 13+ offices
all over the world, we are always
looking for individuals who care about
building technology that drives positive
change in the world and a culture where
everyone feels that they belong.
We believe in supporting people to do
their best work and thrive. Our goal is
to ensure that Asana upholds an
environment where all people feel that
they are respected and valued, whether
they are applying for an open position
or working at the company. We provide
equal employment opportunities to all
applicants without regard to race,
color, religion, age, sex, national
origin, disability status, genetics,
protected veteran status, sexual
orientation, gender identity or
expression, or any other characteristic
protected by law.
Join Asana’s Talent Network to
stay up to date on job opportunities and
life at Asana.
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